Bring every space in your enterprise together

Whether you are managing corporate offices, campuses, facilities, or shared environments, keeping everything connected is not always easy. With AthenaSpace, you can bring together operations, information, and experiences across your organisation.

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The boost your tech stack needs

AthenaSpace works inside your existing setup rather than asking your teams to move somewhere new. Book in the app or book in the calendar, and both stay in step.

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Calendars

AthenaSpace syncs with the Microsoft Exchange Mailbox, so room and desk reservations stay up to date across every calendar,

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Displays

Native player support covers Samsung Tizen 6.5 and above and LG webOS 23 and above, so the screens and panels you already own keep working.

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Notifications

In-app and Microsoft Teams notifications alert every attendee the moment a booking is confirmed, and QR-coded email invites reach external guests ahead of a visit.

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Sensors

Area, entry and queue sensors feed occupancy and utilisation continuously, so the platform knows what the calendar cannot tell it: whether a booked space is actually being used.

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Video Conferencing

Turn the time your room screens spend idle into another communications channel.

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Hardware

Scan, match, print. The guest scans their QR invite, the visit is already on record with host and space, and a Brother printer at reception produces the badge.

The whole workday from a single touchpoint

Desk Booking

Reserve a spot before leaving home, once or on a recurring schedule, with no weekly rebooking.

Room Booking

Name the meeting, add attendees, choose the site and floor, or let the platform recommend a room.

In-app wayfinding

Preview the route from an active booking and navigate straight to the desk or room.

Contactless check-in

Scan a desk or room QR code to check in, check out, or book it on the spot as a walk-in.
Visitor Management System

Create seamless visitor experiences at scale

From headquarters to multi-site facilities, first impressions matter. The arrival is a process your team defines, not something reception improvises.

Before arrival. A host invites a guest and QR-coded email invites reach them ahead of the visit, tied to a booked space.

On arrival. Guests check in and out with a contactless scan, and notifications fire on rules your own team configures.

Facility Reservations

Make better decisions with real-time space insights

Enterprise spaces are always in motion. The number that moves most conversations is the gap between what was booked and what was actually used.

Booked versus used. The gap between reservations and check-ins, which is your no-show rate and the case for auto-release.

Peak day and peak hour. Which days people genuinely come in, so reception, cleaning and catering follow real demand.

Digital Signage

Share announcements across offices in real time

Deliver office-wide information and  updates through digital displays, helping ensure employees, and visitors have an engaged experience
Workflow Engine

Rooms that release themselves

A booked room nobody turns up to is a room your team could not book. Auto-release gives it back, without anyone chasing calendar invites.

Syncs with your screens. When attendees don't show up, AthenaSpace automatically pushes the relevant update to screens for everyone else to reuse.

Enterprise security by design

ISO 27001

We are an ISO27001 compliant company

GDPR Compliant

EU Personal Data protection certified

Microsoft Azure

Cloud-based software platform onMicrosoft Azure

Customer-controlled data

System access with explicit permission settings

FAQ

If your question is not here, feel free to ask us seperately

What is enterprise space management software?
Enterprise space management software connects the spaces, systems, and data behind your facilities in one platform. AthenaSpace brings together bookings, digital signage, visitor management, and occupancy data, so teams have a consistent view of what’s happening across their spaces.
What are the benefits of space management software for a university or college?
Three groups benefit from one platform. Employees can book and find spaces without the back-and-forth. IT and facilities teams can manage bookings, screens, and assets across sites from one place. Leadership gets occupancy and utilisation data to make better property decisions.
Which parts of AthenaSpace does an enterprise actually need?
Most offices start with booking and visitors. AthenaSM for desk and room reservations, wayfinding and visitor arrivals. AthenaSignage for screens across floors and sites. AthenaAnalytics if you cannot currently evidence how your floors are used. AthenaIAM for the meeting room devices and workplace technology themselves, and AthenaWE to automate what sits between them.Start with one module or one site and add more as your needs grow, without outgrowing the platform.
Does AthenaSpace work with the system we already use?
Yes. AthenaSpace syncs with the Microsoft Resource Exchange Mailbox, so reservations stay up to date across every calendar, and in-app and Teams notifications alert every attendee the moment a booking is confirmed.Book in the app or book in the calendar and both stay in step, so there is no second system for your teams to keep updated by hand.
Can we enforce our hybrid working policy?
Booking behaviour follows rules your administrators set rather than whoever books fastest: who can book which spaces, how far ahead, recurring schedules with no weekly rebooking, and approvals before a booking is confirmed. Occupancy data then shows in aggregate whether the policy is holding.Using that data in relation to individual employees is an employment and data protection question that varies by market, so involve your own counsel before you rely on it that way.

Cut through the chaos.

Want to learn amore about AthenaSpace for enterprise?