Better days start with the right seat.

Reserve a desk before you leave home, check in when you arrive, and share your location with your team.

How we help you

Secure  your best seat and be productive

We make  it easier for anyone in your space to find, reserve, and manage spaces and  resources. All through one seamless experience.

  • Meeting rooms

  • Campus seats

  • Doctor appointments

    Library desks

    Restaurant reservations

AthenaSM Desk Booking makes it possible for you to

Focus on what matters

Whether you're heading to a classroom, office, library, or consultation room, secure your spot before you arrive and start your day with confidence.

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Get more from every space

Understand how spaces are used, identify demand patterns, and make smarter decisions about capacity, layouts, and future planning.

Enjoy less admin and gain more efficiency

Automate bookings, check-ins, and cancellations to reduce manual work, prevent scheduling conflicts, and keep resources running smoothly.

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Future-ready spaces start here with our feature suite

Smart room recommendations

The platform learns from your booking history and surfaces the desks most suited to you, so finding the right seat takes seconds, not a search.

Schedule bookings ahead

Reserve a desk days in advance or lock in a recurring schedule for your regular office days, no re-booking required every week.

Configure custom rules

Admins configure who can book which desks, how far in advance, and under what conditions, so hybrid policy is enforced automatically, not manually.

See where your team is

View your team's booked desks on a live office floor plan for the day, so you can choose a seat near the people you actually need to work with.

Indoor navigation

After booking, navigate directly to your desk through the AthenaSpace mobile app. No asking around, no wandering the floor.

Check-in and auto-release

Confirm your desk on arrival to secure your spot. If no one checks in within the grace period, the desk releases automatically and opens up for someone else.

Get more from your
existing investments

Athena works with the tech stack you're already using, integrating data into one single source of truth, No more vendor sprawl and app crawl.

Learn more

It's a match!

AthenaSpace works better in an ecosystem

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Desk booking works better together with wayfinding

Employees who book a desk can navigate directly to it from the AthenaSpace mobile app. Floor plan navigation overlays their booked seat location, so arriving at the right desk is as simple as following a pin.
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Overlay booking data with AthenaAnalytics

Desk booking data combined with sensor occupancy data shows the difference between desks that were booked and desks that were actually used. That gap is where space optimisation decisions live.

Your questions answered

Before  you get started….

How does  desk booking improve space utilisation?
AthenaSM  provides occupancy insights that help organisations understand demand,  optimise layouts, and make informed space management decisions.
Can I  see where my teammates are sitting?
Depending  on your organisation's settings, you may be able to locate colleagues and  book nearby desks.
Can  AthenaSM integrate with existing tech stack?
AthenaSM  easily integrates with Microsoft Teams, Outlook, and other tech ecosystem in  your organisation to streamline scheduling, user management, and operational  workflows.
Can  administrators create booking rules and policies?
Yes.  Administrators with granted access will be able to set permissions, booking  limits, check-in requirements, and other policies to fit your organisation.
Can I  track desk usage and occupancy trends?
Yes.  Real-time analytics and reporting will help you monitor utilisation patterns  across floors, buildings, or locations.
How can  the app be accessed?
Our desk  booking platform can be accessed via an online web portal, as well as through  our mobile app, available for both iOS and Android, and compatible with most  mobile devices. We also have a version of the employee experience tool that  can be used within Microsoft Teams.

See what your spaces are capable of.

Your building is already telling you what's wrong.
AthenaSpace gives you the intelligence layer to hear it — and act on it.