A smarter way to manage and book spaces
Make it easy to book, manage, and optimise rooms, desks, facilities, shared resources, and more from one intelligent platform.
The Challenge
Every space comes with its own challenges
Difficulty finding and accessing available spaces
Fragmented booking and resource management
Time-consuming manual processes and approvals
Limited insight into space utilisation and demand
Everything you need to manage spaces in one platform
Future-ready screens start here with our feature suite
See beyond bookings
Historical utilisation insights help organisations understand demand, optimise resources, and make better use of the facilities they already have.
Desk and room booking
Book desks and rooms across locations with ease through our user-friendly mobile app."
Booking and rule management
Manage bookings your way. Handle ad-hoc bookings, changes, and alerts with rules personalised to your policies.
Digital Wayfinding
Help people get where they need to go. Help people easily find rooms, desks, and locations.
Real time room availability
See what's available at a glance. View live room and desk availability on visual floor maps.
VMS (Visitor Management System)
Create a seamless visitor experience. Invite guests, track arrivals, and send notifications.
Built for every team
From important announcements to daily updates, it keeps everyone connected and engaged
Visitor Management
First impressions, automated
Pre-registration before they arrive. Tablet sign-in when they do. Instant host notifications. NDA capture and optional badge printing built in.
Pre-registered invites with QR codes
Watch lists and approval workflows
GDPR compliant by default
Digital Wayfinding
Find any room. Any desk. Any colleague.
Interactive floor maps in the mobile app and on lobby panels. Search a name, get a route. Bookings and people on one map.
Mobile turn-by-turn directions
Panel-based map for visitors
Live availability on the map
Multi-floor and multi-building
Desk booking
Your desk.Ready beforeyou arrive.
Reserve from web, mobile, or kiosk before you leave home. Check in on arrival, share your location with teammates, and let the system handle the rest.
See your team's desks on the floor plan
Auto-release if no one checks in
Recurring bookings for regular office days
Space booking
Book the room.Run themeeting.
Reserve any bookable space from your phone, browser, or the panel outside the door. Syncs with Teams, Outlook, and Zoom automatically.
Real-time availability shown at the door
Calendar sync across Teams, Outlook, and Zoom
Works for labs, studios, and clinical suites too
Workflow Engine
Put smart rules behind every booking
Build the controls behind every booking, from simple access rules to advanced approval workflows.
Access controls
Approval workflows
Booking windows
Usage limits
Buffer periods
Cancellation policies
FAQs
Anything you want to know about Athena Workplace Management
It's a unified platform by UDD Technologies that consolidates room and desk booking, visitor management, digital wayfinding, and real-time space availability into a single connected system — accessible via web, mobile, and on-site devices.
Yes. The mobile app supports recurring bookings, hybrid meetings, external attendee invites, and syncs fully with Outlook, Microsoft Teams, and Zoom Room IDs.
Hosts can pre-register visitors and send QR codes for check-in. Walk-in visitors can register via the Visitor Tablet at reception. The system tracks arrivals, check-ins/outs, and notifies hosts automatically — including for unregistered guests.
Yes. Admins can configure rules for capacity compliance (auto-blocking overbooked rooms), role-based booking protection (e.g. executive reservations), and visitor workflows — all without engineering involvement.
Four touchpoints: the Web Admin Portal (master control center), the Mobile App (iOS and Android for employees), the Room Booking Panel (on-door device with LED status), and the Visitor Tablet (lobby check-in).
Your data. Your trust. Our priority
Athena is ISO/IEC 27001 certified for information security and designed to comply with GDPR. The platform is cloud-hosted on Microsoft Azure, and support staff only access client systems with explicit client permission.
Integrates with your existing tech stack
Designed with the enterprise tech that you're already using.
Make hybrid work actually work
See Athena Space Management in your environment
🔒 ISO 27001, 🔒 GDPR
Pricing tailored to your portfolio
