Athena workplace management
One connected workplace. One integrated experience
Give employees a frictionless way to find space, host visitors, and navigate the office.
Give facilities the controls to run it all.
the challenge
Enterprises invest heavily in workplace technology, yet 63% of employees don’t feel their workplace tools enable them to do their best work
Disconnected bookings
No available meeting rooms
Fragmented booking and resource management
Limited insight into space utilisation
THE SOLUTION
A workplace technology platform your employees actually want to use
Web, mobile, panel, kiosk. All synced, all real-time. 4 touchpoints and 1 platform.
Web Admin Portal
Manage bookings, rules, and reports from one console.
Visitor tablet
Self-serve sign-in, host notifications, NDA capture, badge printing.
Mobile App (iOS + Android)
Seamlessly accessible across iOS and Android, wherever work happens.
Room-booking Panel
Book on the spot, check in by tap. The meeting experience starts at the door.
core features
Everything a workplace needs. Nothing it doesn't.
Room & Desk Booking
Book rooms and desks across locations with ease through our user-friendly mobile app.
Room Check In / Check Out
Check in and out of meetings with ease using our intuitive roompanels.
Booking and Rule Management
Handle ad-hoc bookings, changes, and alerts with rules personalised to your policies.
Visitor Management System (VMS)
Invite guests, track arrivals, and send notifications.
Digital Wayfinding
Help people easily find rooms, desks, and locations.
Real Time Room Availability
View live room and desk availability on visual floor maps.
Booking & Check-In
End the no-show problem
Automatic check-in windows release rooms when no one shows. Mobile and panel check-ins are one tap. Facilities see the patterns and act on them.
+23%
more usable room time after rolling out auto check-in.
Visitor Management
First impressions, automated
Pre-registration before they arrive. Tablet sign-in when they do. Instant host notifications. NDA capture and optional badge printing built in.
Pre-registered invites with QR codes
Watch lists and approval workflows
GDPR compliant by default
Digital Wayfinding
Find any room. Any desk. Any colleague.
Interactive floor maps in the mobile app and on lobby panels. Search a name, get a route. Bookings and people on one map.
Mobile turn-by-turn directions
Panel-based map for visitors
Live availability on the map
Multi-floor and multi-building
Digital Wayfinding demo
Experience it live.
Your data. Your trust. Our priority
Athena is ISO/IEC 27001 certified for information security and designed to comply with GDPR. The platform is cloud-hosted on Microsoft Azure, and support staff only access client systems with explicit client permission.
Integrates with your existing tech stack
Designed with the enterprise tech that you're already using.
FAQs
Anything you want to know about Athena Workplace Management
It's a unified platform by UDD Technologies that consolidates room and desk booking, visitor management, digital wayfinding, and real-time space availability into a single connected system — accessible via web, mobile, and on-site devices.
Yes. The mobile app supports recurring bookings, hybrid meetings, external attendee invites, and syncs fully with Outlook, Microsoft Teams, and Zoom Room IDs.
Hosts can pre-register visitors and send QR codes for check-in. Walk-in visitors can register via the Visitor Tablet at reception. The system tracks arrivals, check-ins/outs, and notifies hosts automatically — including for unregistered guests.
Yes. Admins can configure rules for capacity compliance (auto-blocking overbooked rooms), role-based booking protection (e.g. executive reservations), and visitor workflows — all without engineering involvement.
Four touchpoints: the Web Admin Portal (master control center), the Mobile App (iOS and Android for employees), the Room Booking Panel (on-door device with LED status), and the Visitor Tablet (lobby check-in).
pairs beautifully with
Better with the rest of AthenaSpace
Make hybrid work actually work
See Athena Workplace Management in your environment
🔒 ISO 27001, 🔒 GDPR
Pricing tailored to your portfolio
